Physical asset identification, auditing and tracking systems
The company was established in 1999, and has private and public sector clients across the UK and abroad.

We provide products and services in the field of physical asset management, specialising in paper free auditing and management of moveable property in schools, colleges and academies.

Our principal contacts are those managers responsible for finance, premises, and IT.

“Up to date asset inventories help you pass external inspections, validate balance sheets and claims settlements, and defend safety practice in accident enquiries”

What we can deliver - a one stop shop for managing all your property assets

•    Tags and labels- custom or generic in varying materials
•    Hand held Barcode scanners
•    Our own desktop or online software tracking programs
•    Installation, set up and training
•    Continuing technical support
•    Asset auditing to help create the spreadsheet asset register.
•    Replacement valuation service for balance sheets and insurance purposes
•    Re-auditing to keep you up to date

We have supplied many asset rich clients with these solutions eg The London Academy, MOD, National Theatre of Scotland, RBG Kew, OFCOM, National Refrigerants of America, London Underground, Air Liquide, Nestle Nigeria, Suffolk Fire Service, Whitgift Foundation, Outwood Academy Trust, Bexley GS, all 50 Merton schools, Oliver Tomkins Junior school and many councils.

“Technology transforming administration”
Call 01403 860063 to request advice, label samples, or a report at no cost

For more information
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www.assettrac.co.uk

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Your concerns over school assets and equipment
Looking after movable property is tedious, particularly if you’re using clipboards to compile or check the asset register. Back office assets and teaching aids are a critical part of keeping your institution functioning properly. Checking up on where they are and who’s using them is slow, and an expensive use of staff time if you’re using paper tick sheets. Infrequent checks can dilute security, and compromise balance sheet figures and insurance claims if the true values are long out of date.

Converting to barcodes, scanners, and software is time consuming too because the Internet is full of products and services from different specialist suppliers. Then there’s the problem of tagging and logging all the computers, furniture, and kitchen equipment together with teaching aids ranging from microscopes to violins. 

What we do
To save school business managers purchasing labels, scanners, and software separately, we specialise in delivering the whole three part asset tracking solution, getting the tags organised, hand held terminal, and installing the software on your PC or for use online, supported by training and technical support. We also offer the audit service which means you get all your items tagged and logged with type, make model, serial number, location, even replacement values, all delivered on a spreadsheet.

What you can do with this spreadsheet.
Keeping the inventory up to date is important as the volume of equipment will expand in line with pupil numbers, and from judging by UK trends there seems to be quite a population growth. A small school may be happy to avoid the tracking system altogether and just add new purchases to the spreadsheet register and remove disposals. The main benefits are:

• Up to date knowledge of who’s got what where
• Theft deterrence and proof of ownership
• Sums insured verification and more efficient claims handling
• Ability to meet external inspection queries
• Includes serial numbers for warranty and repair issues
• Budgeting for future capital expenditure from the replacement values added
• Fixed asset values for academy balance sheets and depreciation calculations

For larger schools and academy groups we take the spreadsheet and import it to the asset tracking system, and provide onsite training in its use. Additional benefits are:

• Using barcode labels to link equipment with maintenance records and testing
• Reduce safety inspection time by over 80%
• Track equipment between classrooms, offices, vehicles, and storage to other locations without using a tick sheet
• Carry out fast paper free audits of any spaces where assets are stored
• Enable bookings in/out, eg laptops for home use, offsite repairs, cameras for projects and field trips
• Run depreciation routines, filters, and reports
• Carry out additions and disposals on the hand held terminal.
• Maintain audit trails for legal purposes.

Costs
A primary school audit takes around 2 days, a secondary about 4 days and costs are about 80p per asset. Call us for a firm quotation. Scanners and labels can be supplied separately.

A summary of our process

• We listen to your requirements and consider what’s best for your budget & circumstances
• Demonstrate a practical system at your premises
• Supply hardware and labels for your complete package
• Tag & log asset details, clean the data and check for consistency
• Install the software program and import your data
• Train key staff in all aspects
• Provide technical support or further visits if needed